WellSprings is now hiring for a part-time role on our Staff Team: our Office Coordinator! The person who fills this role will manage and implement the day-to-day administrative functions that are necessary for WellSprings to thrive. Read below for more information, including how to apply.
About WellSprings:
WellSprings Congregation is a progressive spiritual community of ~200 adults, teens, and children in Chester County, PA. A member of the Unitarian Universalist Association of Congregations, our mission is to be a community “charged full with the charge of the soul” – where spirituality is not understood just as something ancient or mysterious, but is relevant to our experiences, our actions, and our everyday lives. You can read more about WellSprings, and our community’s values and beliefs, here.
About the Position:
Our Office Coordinator implements the day-to-day administrative functions necessary for WellSprings to thrive. This person must be organized, detail-oriented, consistent, and reliable in their work. As a “front-line” staff person who communicates with members, visitors, partners, and others beyond our doors, the Office Coordinator must represent WellSprings’ mission, values, and commitments wholeheartedly as they perform their duties.
Roles and Responsibilities:
- Receive and respond to all correspondence directed to WellSprings’ general inboxes, including postal mail, office e-mail inbox, office phone line, and correspondence from Sunday services (e.g. sign-up forms, Communication Cards, etc.) Direct correspondence to staff or volunteers, as appropriate.
- Provide material support (e.g. set-up, clean-up, delivery of items, etc.) for Sunday morning services, and for special congregational events. Print and assemble materials for events as requested.
- Count and record attendance, receive and count weekly offering at Sunday services; record donations in database and make weekly bank deposits. Print and mail donation acknowledgements and other correspondence as needed.
- Enter and maintain accurate, up-to-date, and consistent records in WellSprings’ database system, to support the work of our staff and volunteers. Produce reports from database as requested. Maintain and safeguard congregational records and files.
- Provide periodic data reports to external organizations (e.g. compliance with music licensing service, updating contact and membership info with our denomination, etc.).
- Serve as primary point of contact for our rental facility, schedule physical and virtual meeting space, and maintain up-to-date calendar of WellSprings events.
- Maintain, arrange repairs, and/or procure necessary office equipment (e.g. printer, computer, etc.) and supplies (e.g. paper, printer ink, folders, etc.) needed for the regular functioning of the congregation. Order supplies as requested and authorized by other members of the staff.
- Attend and record notes for weekly staff meetings and periodic staff retreats.
Key Qualifications:
- Excellent detail management, organizational, and record-keeping skills.
- Strong skills working with Microsoft Office (Word/Excel/Powerpoint) and web-based computer applications, including aptitude for learning and working with new systems. Familiarity with programs like Constant Contact, Realm, or other church/customer relationship management software is a plus.
- Strong aptitude for working collaboratively in a team environment, composed of both staff and volunteers.
- Strong ability to organize time, prioritize tasks, work efficiently, and communicate proactively and reliably with others regarding deadlines or delays.
- Ability to receive and transmit sensitive information (e.g. pastoral requests, donations, etc.) with discretion and/or confidentiality, as appropriate.
- Ability to stand, walk, and carry up to 30 lbs; ability to bend, lift, stoop, and crawl as necessary to access supply storage spaces.
Reports to: Executive Minister
Hours: 10 hours per week, year-round, on a flexible schedule* to include 4 hours on Sunday mornings (8:30am-12:30pm), and at least two full days off per week. *Sunday morning hours are required to be in-person at our congregation’s physical location in Chester Springs, but the remaining weekly hours can be worked remotely.
Compensation & Benefits:
- This is a part-time position with a salary of $8,970 per year. ($17.25/hr)
- Benefits include 3 weeks of paid time off (PTO) during each fiscal year; and one week of paid Study Leave per year, to be used for major projects, long-term planning, or training and professional development.
To Apply: Submit your letter of interest and resume to Rev. Lee Paczulla, Executive Minister, at lee@wellspringsuu.org. Interviews will be conducted on a rolling basis until the position is filled.